Building a Business Case for Your SharePoint Management Platform
Transforming expense management from manual chaos to automated excellence—delivering £100K in annual savings whilst strengthening compliance and employee satisfaction.
The Current Challenge: Manual Processes Holding Us Back
Manual Receipt Handling
Frequent errors and lost documents create chaos in expense tracking, with paper receipts going missing and illegible submissions causing processing delays.
Reimbursement Delays
Frustrated employees wait weeks for reimbursement whilst operations slow down, impacting morale and creating bottlenecks across the organisation.
Compliance Gaps
The business faces exposure to audit risks and regulatory penalties, with incomplete records and missing documentation creating vulnerability.
Real Impact: Costs and Risks of the Status Quo
15+
Days per Cycle
Average reimbursement waiting time, delaying employee cash flow and creating frustration.
£100K
Annual Loss
Estimated costs from inefficiencies, processing errors, and administrative overhead.

Compliance breaches risk substantial fines and lasting damage to organisational reputation, with incomplete audit trails exposing the business to regulatory scrutiny.
Introducing Our SharePoint Management Platform
Mobile Capture
Snap receipts instantly, anywhere, anytime—transforming physical documents into digital records within seconds.
Auto-Categorisation
AI-driven sorting eliminates manual entry, intelligently classifying expenses and routing them through approval workflows.
Real-Time Visibility
Comprehensive dashboards track status and flag issues immediately, providing complete transparency across all expense activities.
How Mobile Capture Transforms Workflow
Instant Digital Records
Employees upload receipts on the go via our intuitive mobile app, creating immediate digital records that eliminate lost or illegible documents.
The seamless capture process integrates naturally into daily workflows, requiring just seconds to complete.
40%
Faster Approvals
Speed improvement in approval process, dramatically cutting reimbursement times.
95%
Document Capture
Success rate for first-time receipt submissions, reducing rejection rates.
100%
Digital Records
Complete elimination of paper-based expense documentation.
Auto-Categorisation: Accuracy Meets Efficiency
Intelligent Classification
Reduces human error by 85% through advanced machine learning algorithms that recognise expense patterns.
Seamless Integration
Automated tagging integrates directly with accounting systems, eliminating duplicate data entry.
Exception Focus
Frees finance teams to concentrate on exceptions and strategic work, not repetitive data entry tasks.
Real-Time Visibility: Control and Compliance
Live Monitoring
Managers monitor reimbursement status in real-time via SharePoint dashboards, tracking every submission from capture to payment.
Automated Alerts
Intelligent alerts ensure compliance deadlines are never missed, with proactive notifications for pending approvals and policy exceptions.
Built-In Audit Trails
Complete audit trails are automatically generated, simplifying regulatory reporting and providing full transparency for internal and external reviews.
Proven Savings: £100K Annually and Counting
Labour Cost Reduction
30% decrease in manual processing costs as automation eliminates repetitive tasks, freeing staff for higher-value activities.
Employee Satisfaction
Faster reimbursements dramatically improve employee satisfaction and retention, with reduced waiting times boosting morale and trust.
Compliance Protection
Lower compliance risk avoids costly fines and remediation expenses, whilst strengthening internal controls and audit readiness.
"The platform has transformed our expense management—what once took weeks now takes days, and our finance team can finally focus on strategic priorities rather than chasing paper receipts."
Before & After: A Clear Transformation
Before
  • Paper receipts prone to loss
  • Lost documents causing delays
  • 15+ day reimbursement cycles
  • Significant compliance gaps
  • Manual data entry errors
After
  • Mobile capture at point of purchase
  • Automated workflows and approvals
  • 5-day average reimbursements
  • Full compliance and audit trails
  • Zero manual data entry required
The Next Step: Invest in Efficiency and Compliance
Unlock £100K+ Annual Savings
Achieve operational excellence through reduced processing costs and eliminated inefficiencies.
Empower Your Employees
Provide seamless, mobile-first expense management that fits naturally into modern work patterns.
Strengthen Compliance
Reduce audit risk with real-time controls and comprehensive documentation at every step.
Let's Modernise Your Platform Today